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Accounting Centric
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Receivables, Payables, Payroll and Accounting. Every module integrates seamlessly with the accounting modules, including General Ledger . . . and, Cost Accounting/Job Costing, if desired
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Accounts Payable
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The ABECAS Insight Accounts Payable module is a full-featured open voucher accounts payable system that lets you manage your liabilities so you can best satisfy your creditors and conserve your cash resources. Open vouchers may be selected and paid according to your priorities and resources. Checks may be printed by computer or hand written. Available discounts are tracked and managed.
Invoices/Credits may be entered through this module, or passed from other ABECAS Insight modules, such as Payroll, Purchase Orders, Supplies Inventory, Equipment and Facilities, Settlements Processing. It is an on-line
batch-oriented system with immediate validation of your entries. It is a double entry system that provides both cash-basis and accrual-basis accounting entries to the General Ledger module. It is structured around a monthly or periodic accounting cycle.
The ABECAS Insight Accounts Payable module may be operated as a standalone module or interfaced with other ABECAS Insight modules. It is an integral part of the ABECAS Insight financial and management accounting system and is a part of your core software package. When integrated with the ABECAS Insight General Ledger and Cost Accounting modules, all accounting distributions post directly to the relevant GL and CA Accounts.
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Accounts Receivable
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The ABECAS Insight Accounts Receivable module is a full-featured open item accounts receivable system. It lets you fully manage your customer activity and collection of receivables. It provides management reports on your sales, cash receipts and collection activities. Invoices/credits may be entered and printed or they may be entered after they are issued. Or, they may be passed automatically from other ABECAS Insight modules.
All transactions -- invoices, credits, adjustments, debits, deposits due and finance charges -- are maintained in an open item file until paid. Finance charges are automatically calculated according to your terms for each customer. Statements and overdue notices may be issued as desired.
The ABECAS Insight Accounts Receivable may be operated as a standalone module or used with other ABECAS Insight modules and is part of your core software package. The ABECAS Insight billing modules use the AR Customer Master File for all customer information, including name, address, contact, phone numbers and terms. In addition selected modules use the AR Customer File for credit limits, current balance, remaining credit, Price Level Code, discount percentage, Sales Tax Code, Ship-To Address Code, assigned salesperson, EDI requirements, invoicing and posting preferences ... and more. The AR posts accounting distributions to the General Ledger and Cost Accounting modules. It receives invoices/credits and cash from the various billing modules: Equipment and Facilities, Freight Management, Service Management, Sales Orders, Utility Management and Warehouse Management. It updates cash receipts back to Settlements Processing, and Sales Orders. And, it interfaces with the Contact Management module.
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General Ledger
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The ABECAS Insight General Ledger module is a full featured multi-company financial accounting system. It can stand by itself or integrate with the other ABECAS Insight modules and is a part of your core software package. If integrated, it provides the accounting structure for each of these modules. In turn, these modules generate accounting transactions that update the General Ledger, as appropriate. This allows up-to-date reports to be displayed at any time. If the General Ledger is not present, then the General Ledger Codes module provides the accounting structure for the other ABECAS Insight modules.
The ABECAS Insight General Ledger integrates with the ABECAS Insight Cost Accounting module so that both modules are simultaneously updated from the same transaction ... in all modules. The Cost Accounting module is a complete "Activity Based Costing" system that allows the accounting information to be managed in more detail. The resulting management reporting is powerful and critically important in cost sensitive businesses and comes with very little additional effort.
The ABECAS Insight General Ledger concurrently provides both accrual-basis and cash-basis financial accounting. Both sets of General Ledger accounts are automatically maintained and you select which to use in the financial reports. All transactions throughout ABECAS Insight are maintained by "batch" in an historical transactions file. This provides a detailed audit trail behind the changes in the account balances in each fiscal period. The accounts, along with the transactions history, may be maintained for as long as you desire. Reports are available that take advantage of this history.
The philosophy behind all ABECAS Inisght modules is that your business records represent a database of information about your company. They are a valuable company asset and should be treasured. The ABECAS Insight General Ledger database is structured around this goal. For example, totals are maintained for each account for each fiscal period as well as beginning and ending balances. Detailed notes may be attached to individual accounts in order to provide the detail behind the transactions. ABECAS Insight is designed to be your data depository and retrieval system.
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